Online Accounting Technology - Utilizing Scanners for Converting Paper Source Documents

In today’s fast paced, competitive business environment, the ability to speed up business processes and reduce costs is critical to success. A growing number of businesses are looking to outsourced accounting as one solution. Successful outsourced accounting, however, requires a basic level of technology. Key to outsourced accounting is the ability to generate, transmit and track electronic documents.

The easy and efficient transfer of documents is fundamental to TADTechnology’s Online Accounting Management System. It all happens in just minutes. The first step in the process is to scan the source documents so that they become electronic files. Your client generally does this. If your client is not familiar with scanning technology, he or she will find it inexpensive to acquire and easy to learn.

At TADTechnology, we recommend Visioneer® scanners. Over time we have found that Visioneer offers a high quality, dependable product. Users of our Online Accounting Management System may elect to use the scanner of their choice, and are NOT required to use a Visioneer scanner. There are many types of scanners available, including high-speed duplicators that will convert paper source documents into an electronic format. These systems work equally well our Online Accounting Management System. TADTechnology will assist you in setting up and using the scanner of your choice.

For more information about Visioneer products, simply click on the links below:

The Strobe XP 200 is as a low cost, quick way for converting paper source documents into electronic files. It comes with PaperPort software; The World’s Best-Selling PC Document Management Software which integrates with our Internet Upload Application (I-UA) for one-click uploads of scanned source documents making online accounting a snap.

What if I have a High-User Firm and have multiple pages scan?

The Strobe XP 450 is a Hi-Speed Business Scanning Solution for converting paper source documents into electronic files. It comes with PaperPort software; The World’s Best-Selling PC Document Management Software which integrates with our Internet Upload Application (I-UA) for one-click uploads of scanned source documents.

Visioneer Strobe Pro XP 200 User Manual

Visioneer Strobe XP 450 User Manual

Traditionally, accountants relied primarily on time-consuming strategies such as mail, and pickup and delivery services as a means of exchanging documents with clients. However, as technology advanced, accountants began using email and computer-to-computer transfers. Even those more efficient strategies, while a vast improvement, have their limitations. Email often limits the ability to send large files, is not secure and requires file management. Computer-to-computer transfers require dedicated computers in both the client and the accountant's office - a significant drawback to a firm with multiple clients.

Scanners have revolutionized the transfer of documents and online accounting. Scanners make it possible to quickly and efficiently convert paper documents to electronic files, allowing for their transfer within a secure electronic environment to any other computer in the world in minutes.